Legal regulations require the documentation of attendances and working hours. Most clients demand a proof for each work performance. The invoicing or creation of a record of performance is often a complex task.
TimeTrack wants to minimize the effort of recording the legal working hours and project times. We create a performance record at the push of a button. You can concentrate on your business and TimeTrack will support you.
2 clicks per day are enough to record the legal working hours of each employee. Breaks can also be recorded. TimeTrack generates a time sheet for each employee from these recorded hours. Absences such as holidays, sick leave or time compensation can be added to the absence calendar. You can create them with or without an approval process. TimeTrack also sends the ICS calendar files so that you can enter them in your company or private calendar. Holidays, break regulations, overtime, bonuses and much more are included!
Our smart time clock on your smartphone or PC enables fast and intuitive project time tracking – tracking the amount of time you spend for your customers. The recording only takes place through selection of predefined customers, projects and activities.
The time entry can also be done later, if you are busy in the moment. Just select the day, a customer as well as a project and to enter the time you spend at work.
Project are often a big problem, because the time and costs we invest in the project do not match the estimated time and costs. TimeTrack wants to help you stay within schedule. Create a project plan with TimeTrack and we will automatically switch on the project performance so that you always have an overview of the current status of your projects.
TimeTrack – Features
TimeTrack has 3 main modules: Attendance tracking, project time tracking and invoicing.
In the attendance tracking module, you can track your legal working hours. It also includes absences and taken breaks.
The employees clock in and out and log their break times. TimeTrack maintains an hours account for employees and creates time sheets for employees automatically.
Employees can also enter absences. TimeTrack has an approval process / workflow for absences. The employee submits a request for an absence, for instance, vacation, sick leave, or time compensation. An authorized user receives a notification and can approve or reject the request. As soon as the request is approved, the employee also receives an ICS calendar file, which can be inserted in any calendar by double-clicking on it.
Holiday planning and paid leave management is also part of the attendance tracking module. Employees can see when their colleagues entered their vacation and thus ensure that the key persons are not on vacation at the same time.
The Project Time Tracking module allows you to track the time you spend for your customers. You want to charge these hours to your customers as soon as possible, therefore an exact documentation of the hours is essential for the later billing.
Each employee books their working hours to a customer, project and optionally to an activity. Thus you know exactly how much time you have used for each project, which employee is working on each project and which activities have been carried out in a specific project.
TimeTrack offers a great project planning. For each project, you can define in advance how much money you want to invest in all activities. Once you have created a schedule, you can track project performance. With the traffic light system, TimeTrack shows you which projects are still within the schedule and which are not. You will see which activities are a problem.
One part of project time tracking is expense tracking. You use expenditure tracking for project expenses, material costs, travel costs, flat rates, and so on. You can allocate these project spendings to your customers during invoicing.
The Invoicing module allows you to create an invoice and performance record from your project data in a few seconds by selecting the recorded times and expenses.
You select the customer and period for which you want to create an invoice or proof of performance for your customer. TimeTrack will show you all expenses. Then, you simply select these expenses, fine-tune the invoice content and create a PDF invoice for your customer. Now send it by e-mail.
The invoicing module has over 70 settings for configuring the invoice layout and invoice fields.