Many schools today struggle to stay afloat due to budget cuts, understaffing, along with the constant stream of new students. And if that wasn’t enough, archaic infrastructure seriously impedes efforts of educators and staff to maintain campus efficiency and optimization. Fortunately, there is a solution to this problem: ThinkWave Lessons school management system.
Many schools nowadays are starting to recognize the benefits of employing school management systems. By using digital solutions to common infrastructural challenges, schools can significantly reduce overhead costs, increase student satisfaction ratings, and improve their overall campus experiences not just for current students, but for future generations to come!
Whether you’re a teacher, school administrator, principal, or school staff member, below are six ways that school management systems can improve and organize your school’s operations.
1. Manage Queues Easily
without a streamlined control platform, it can be a challenge to coordinate the effectiveness of campus services.
Many schools unfortunately rely on a combination of digital and analog systems to oversee different tasks and departments, including staff accounts, student service queues, and student record keeping. In most cases, these systems are not in agreement with each other, which can undermine the efficiency and stability of the infrastructure. For instance, schools may use a digital record-keeping system for students’ grades, but their student files may be exclusively paper-based.
Fortunately, school management systems can provide a significant advantage in this matter. With systems like ThinkWave Lessons, schools are able to manage and customize a number of services with a centralized web interface. School management platforms give school staff and administrators the ability to:
- Add, supervise, and get rid of staff accounts
- Create and correct/fix multiple school queues
- Manage, customize, and categorize queues according to location
- View queue SMS messaging history
- Monitor changes in configuration by action type, user, date, and IP address.
Most school management systems feature a command center that makes it easier for schools to micro-manage their queues. Major changes can be applied in only a few clicks. Built-in digital recordkeeping also keeps administrators updated with the latest happenings. Because of the interface’s simplicity, school staff can spend less time playing around with the settings and more time improving their services or pay attention to students’ needs.
2. Gather Useful Advice and Improve Efficiency of Queue
another obvious advantage of using a school management system is its easy access to powerful analytics. Because school management systems digitally manage queues, important information from all queues is automatically collected and stored. In any case, school staff can analyze the data stored from the comfort of their web browser and bring together useful information on the performance of their queues through numerous real-world metrics.
With a school management system like ThinkWave Lessons, you can be sure that your data is always available and never deleted. This allows you to compare information collected and analyze trends across days, weeks, months, or even years of service. Because they are digital in nature, school management systems have the advantage of allowing you to dynamically display queue data in several configurations, especially graphical and tabular forms. Once you’re done reviewing your queue data, it’s easy to export your reports as CSV or Microsoft Excel Files with just a click of a button.
Since school management systems are simple and user-friendly, the queue data reporting feature allows school staff to quickly pinpoint weaknesses in queue performance and put into practice useful solutions. Because of this, reporting features can help improve queue efficiency as well as the quality of on-campus services.
3. Promote Effective Communication Between Student and Staff Members
the core of any healthy schooling environment is highly dependent on functional communication. When students are given meaningful modes of communication with staff, they’re more likely to succeed in their academic endeavors.
But carrying out platforms for productive discussion and feedback in academic surroundings is not that easy. Fortunately, school management services have the advantage of promoting two-way communication between students and staff members.
With student management services, students in active queues can have their opinions heard in two ways: through SMS text to communicate queue information and updates to queue participants, and the second through follow-up surveys, which allows staff to collect relevant information and evaluate queue performance.
Staff members also benefit from school management systems. Because these platforms are based on SMS text messaging, students can be instantly informed on delays and service interruptions owing to built-in notifications.
4. Take Advantage of the Power of Mobile Devices
since we live in a digitally-wired world, most students have their own mobile devices or smartphones. Although some academic institutions have discouraged the use of such devices on campus since they can be a cause of distraction, schools can make use of mobile devices to improve their services and boost efficiency.
With the advantages provided by school management systems, students can join queues in the campus straight from their mobile devices through SMS text or an app. Every time a student requests a service whether for a guidance counselor or the school nurse the system automatically places them into a digital queue. When the student’s position in the line draws closer, they’ll be summoned through SMS text, giving them ample time to return to the location for speedy service.
There are many school management services that provide similar mobile benefits to staff members. Some advantages include:
- Monitor queues within the campus
- Add students to queues manually
- View wait times and calculate average wait times of students
- Call for students when they’re next in line.
In any case, whether your students use iOS or Android devices, mobile technology has drastically transformed communication and infrastructure. Schools that welcome such mobile solutions will enjoy the rewards of better campus satisfaction and upgraded organizational efficiency.
5. Uplift School Morale
while each features of school management systems covered in this article can help improve the schools’ organizational efficiency separately, when combined, these features can significantly raise an academic institution’s experience and greatly boost school morale. Everybody is happy, and everybody wins!
But the advantage of school management systems encompasses beyond campus walls as well. By promoting effective communication between students and staff members and improving the quality of campus services, school management systems like ThinkWave Lessons also raise a school’s reputation.