Most people think of Excel, Word, and PowerPoint whenever they hear about Microsoft 365. Well, these Microsoft office tools are some of Microsoft 365 features but are not conclusive. Microsoft 365 encompasses a myriad of productivity tools essential for the day-to-day running of a business.
Unlike Microsoft Suite which has a one-off purchase plan, Microsoft 365 comes as a structured monthly subscription plan. The best part yet is that even the basic plan will get you premium features for Word, Excel, and other Microsoft Office products, something you won’t get with a one-off purchase of the Microsoft Office suite.
Besides the Office Suite products, Microsoft 365 gives you access to OneDrive, Microsoft Editor, and Microsoft Money in Excel.
Below are the top 5 reasons to get your small business on Microsoft office 365.
Interruptions in workflow cost your business precious minutes. Interruptions also create distractions for your workers which may make them less productive. While it is impossible to completely eliminate workflow interruptions, it is possible to limit such occurrences.
Microsoft 365 smart tools promote the seamless performance of tasks by unifying workflows and tools in one dashboard. It also allows your staff to view calendars with set work hours for easier planning.
Microsoft 365 enables your staff to view other employees’ statuses such as who’s out of the office, in a meeting, or who’s busy. In addition, it allows team members to set their status to ‘do not disturb’. This way you can still receive messages from your colleagues but will not receive banner notifications.
On the administrative side, it allows you to manage permissions and data access. This allows you to assign tasks to specific persons at the click of a mouse.
Many businesses face increased threats from hackers and phishing bots. Office 365 protects your business by restricting end users from sending emails to addresses outside of the business domain. Attempts to send sensitive emails to an address outside of the company’s domain will be blocked and logged.
In addition, your data remains secure in Office 365. Your data is kept in three copies, one in the primary data center and the other two in a twinned data center.
You can always retrieve any data you want, plus Microsoft consultants like Valto are always at hand to help with any data issues.
Many small businesses struggle with tight profit margins. Switching to Microsoft 365 creates multiple ways through which your business can run efficiently at considerably lower costs.
By consolidating several applications into one platform, your business is exempt from purchasing several stand-alone software thereby cutting unnecessary costs. Additionally, your business can avoid costs related to renting physical spaces as your team can work remotely.
Not only that, but you can also realize extra savings from reduced travel expenses. You can host an online meeting for up to 250 people via Teams Meeting, or perform tasks from a different location.
Since Microsoft 365 offers flexible plans, you can adjust your plans accordingly – get a lower plan during off-peak season to save costs.
Microsoft 365 gives you insights into how your business is faring. Where initially you’d be required to hire external personnel for this task, you’ll only need the Microsoft Power BI.
This powerful tool gives you access to multiple data sources in real-time. Reports for each data source are presented in easy-to-read graphical and chart representation. You can share or present these reports to your team with one click of the mouse.
The business environment faces a lot of disruptions. In the past few years, we’ve witnessed businesses fold up due to pandemic and regional conflicts.
Microsoft 365 provides a means for businesses to continue running by linking teams to teams, and teams to clients. By storing your data on OneDrive, you will enable your staff to work from any location regardless of the prevailing circumstances.
You no longer have to put your projects on hold because the government has placed restrictions on movement. Stay on track with the project and deliver customer-tailored solutions from the comfort of your homes by onboarding your business to Microsoft 365.
Small businesses face a lot of challenges. Increased overhead, high employee turnover, and an unstable business environment are some of these challenges. By migrating your business to Microsoft 365, you reduce the impact of these challenges on your company.
Also, since Microsoft 365 is scalable, you change your existing plan to cater to the prevailing environment. It’s never too early or too late to upgrade your business with Microsoft 365. Get yourself a suitable plan and watch your business grow.